Administrative Assistant Resume Example
Admin roles attract a lot of applicants, so a generic "organised and reliable" resume disappears in the pile. The ones that get called show the scale and impact of the support — how many calendars, how many events, how much you saved or streamlined. The example below turns everyday admin work into concrete, quantified contributions.
Name the software you know (Microsoft Office, Google Workspace, scheduling and CRM tools) because ATS filters match on them. And translate reliability into evidence: a process you tidied, an event you ran, an executive whose week you made work.
Administrative Assistant resume sample
Sophie Turner
Administrative Assistant
sophie.turner@example.com • +61 403 111 222 • Perth, WA
Summary
Administrative assistant with 5 years supporting busy executive teams. Managed calendars and travel for 4 senior managers and streamlined a filing system that cut document retrieval time 50%.
Experience
Executive Assistant — Professional Services Firm
2021 – Present
Perth, WA
- Managed complex calendars and domestic/international travel for 4 senior managers.
- Streamlined the document filing system, cutting retrieval time 50%.
- Coordinated 40+ client events and board meetings a year with zero scheduling clashes.
Administrative Assistant — Consulting Group
2019 – 2021
Perth, WA
- Processed 200+ invoices monthly and reconciled expenses in Xero.
- Handled reception, correspondence, and data entry for a 30-person office.
Education
Diploma of Business Administration — TAFE WA
2017 – 2018
Skills
Software: Microsoft Office, Outlook, Google Workspace, Xero
Admin: Calendar management, Travel coordination, Minute taking
Strengths: Organisation, Discretion, Customer service
Like this layout? Build your own administrative assistant resume with AI →
ATS keywords for a administrative assistant resume
Applicant tracking systems scan for role-specific terms. Work the ones that genuinely apply to you into your resume — naturally, not stuffed:
Tips for a strong administrative assistant resume
- Quantify support scale: calendars managed, meetings/events coordinated, invoices processed, execs supported.
- Name your software (MS Office, Outlook, Google Workspace, Xero) — ATS matches literal tool names.
- Show process improvements: a filing/scheduling system you streamlined and the time it saved.
- Highlight discretion and reliability with examples, not just adjectives.
- Tailor to the setting — legal, medical, or executive admin each expect different keywords.
Administrative Assistant resume FAQs
How do I make an admin resume stand out?
Quantify your support (number of executives, events, invoices) and show a process you improved — that separates you from generic applicants.
What software should an administrative assistant list?
The Microsoft Office / Google Workspace tools you use daily, plus any scheduling, accounting, or CRM systems named in the job ad.
Do I need experience for an admin assistant role?
Entry-level roles value transferable skills — customer service, organisation, software proficiency. Quantify any relevant work or study.
Build your administrative assistant resume
Get an ATS-friendly administrative assistant resume written for you with AI — quantified bullets, the right keywords, ready in minutes.